Executive Assistant

Your Mission

This position is primarily responsible for providing executive assistance to the Chief Innovation Officer (CIO) and their organization. You will work closely with the Project Management Office (PMO) to ensure that key meetings (both scheduled and ad hoc) and engagements are coordinated and scheduled in a timely manner. Additionally, you will collaborate with Program Managers and Project Directors/Leads to ensure thorough meeting preparation and timely follow-ups. A secondary responsibility is to assist the Chief of Staff (CoS) with the CIO's personal schedule and administrative tasks. The ideal candidate will be Singapore-based and able to provide in-person support.

What To Expect

Executive Assistance for CIO Organization

• Coordinate and schedule meetings and engagements seamlessly to maximize the CIO's efficiency while minimizing disruptions.
• Collaborate with Program Managers and Project Directors/Leads to ensure meeting agendas, materials, and attendee lists are prepared and distributed in advance.
• Capture meeting minutes and key follow-ups, ensuring timely updates and reminders.
• Flag issues or delays proactively and maintain a high level of precision in all tasks.

Supporting Chief of Staff (CoS)

• Organize travel itineraries, ensuring all logistics are efficiently managed.
• Identify and prioritize matters requiring the CIO’s immediate attention, working with the CoS to adjust priorities as needed.

What You'll Bring

• Bachelor’s Degree.
• 10+ years of experience as a Team Assistant or Executive Assistant supporting CxOs or equivalent roles.
• Proven ability to collaborate effectively with counterparts’ Executive Assistants (EAs).
• Skilled at ensuring teams respect schedules aligned with CIO and Head of Group (HoG) priorities.
• Experienced in anticipating and coordinating across conflicting priorities.
• Detail-oriented and proactive, with a track record of flawless execution and adaptability.
• Strong communicator and critical thinker, confident in interacting with diverse stakeholders.
• Thrives under pressure, excelling in dynamic environments with shifting priorities and tight deadlines.